pauldreherwiberg Posted June 6, 2013 at 03:01 PM Report Share Posted June 6, 2013 at 03:01 PM I belong to a deliberative body of a non-profit, and we are considering amendments to our by-laws. One of the proposals states that the definition of "mail" shall be as defined by the latest edition of Robert's Rules of Order. However, my online searches for RROR's definition of "mail" have been fruitless. Does RROR define "mail?" Link to comment Share on other sites More sharing options...
Josh Martin Posted June 6, 2013 at 03:08 PM Report Share Posted June 6, 2013 at 03:08 PM I belong to a deliberative body of a non-profit, and we are considering amendments to our by-laws. One of the proposals states that the definition of "mail" shall be as defined by the latest edition of Robert's Rules of Order. However, my online searches for RROR's definition of "mail" have been fruitless. Does RROR define "mail?" No. RONR doesn't bother defining words when the definition is the same as the usual definition. Link to comment Share on other sites More sharing options...
George Mervosh Posted June 6, 2013 at 03:50 PM Report Share Posted June 6, 2013 at 03:50 PM RONR does bother to put the word "postal" or the "e-" designations before the word mail in many instances and even uses the word "electronic" a couple of times - probably in cases where it's important to note the distinction between e-mail and postal mail. In cases where it does not, you would be correct thinking "postal" mail applies. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted June 6, 2013 at 04:06 PM Report Share Posted June 6, 2013 at 04:06 PM On p. 89, we find: When notice is required to be sent, unless a different standard is specified that requirement is met if written notice is sent to each member either: a ) by postal mail to the member’s last known address; or b ) by a form of electronic communication, such as e-mail or fax, by which the member has agreed to receive notice. So rather than looking for a definition for mail, you may want to specify that the notice requirement in RONR will apply. Then use the phrase "notice will be sent" where necessary in your bylaws. Or just use that phrase without specifying that RONR will apply, because it already does if RONR is your parliamentary authority. Note well that to use part b ), above, the member must have agreed (in advance) to the use of that method. By extension, text (SMS) messages would also be allowed by that rule long as the member agreed to receive notice by that means, but a telephone call would not be allowed, since is not written notice. Link to comment Share on other sites More sharing options...
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