Guest Kathy Posted January 9, 2017 at 08:36 PM Report Share Posted January 9, 2017 at 08:36 PM What are the rules that should be followed when calling a vote by email? Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted January 9, 2017 at 08:39 PM Report Share Posted January 9, 2017 at 08:39 PM Voting by email is prohibited unless authorized in the bylaws. Quote Link to comment Share on other sites More sharing options...
Richard Brown Posted January 9, 2017 at 10:01 PM Report Share Posted January 9, 2017 at 10:01 PM And if it is allowed by your bylaws, you will have to determine for yourselves how to do it. RONR does not give any guidance on email voting. You should have such rules already in place. If you don't, and if you are going to allow email voting, you need to get some procedures in place ASAP. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted January 10, 2017 at 08:09 PM Report Share Posted January 10, 2017 at 08:09 PM 23 hours ago, Guest Kathy said: What are the rules that should be followed when calling a vote by email? The rules that are (presumably) in your bylaws, since RONR prohibits the practice. If there are no such rules, you can't vote by e-mail. Quote Link to comment Share on other sites More sharing options...
Guest Guest45 Posted February 16, 2017 at 01:36 AM Report Share Posted February 16, 2017 at 01:36 AM If I may add my own question under this thread as it's similar, my organizations bylaws do not allow voting by email. I am newer to the board and pointed this out when a vote was initiated via email and was told that since it was done in the past, even if mistakingly, it is now procedure and hence is now a rule and is allowed as Policies and procedures supersedes Roberts. Thoughts? Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted February 16, 2017 at 01:40 AM Report Share Posted February 16, 2017 at 01:40 AM That is not true. See "Custom" in RONR 11th ed., p. 19. Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted February 16, 2017 at 01:42 AM Report Share Posted February 16, 2017 at 01:42 AM Also for future reference, please post as a new question, even if your question is similar. Quote Link to comment Share on other sites More sharing options...
jstackpo Posted February 16, 2017 at 01:45 AM Report Share Posted February 16, 2017 at 01:45 AM 2 minutes ago, Guest Guest45 said: Policies and procedures supersedes Roberts. Nope, not so. Merely doing something (as opposed to adopting a rule or bylaw provision to authorize it) just initiates a "Custom" -- see page 19. The custom "falls to the ground" and the written rule (RONR's prohibition, in your case) takes precedence when a point of order is raised. Which introduces a little problem for you. You will have to go to a Board meeting to actually raise the point of order, or get a friend who agrees with you (as all right-thinking people should) to do so at a meeting. Complaining outside of meetings doesn't hack it. Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted February 16, 2017 at 03:51 AM Report Share Posted February 16, 2017 at 03:51 AM 2 hours ago, Guest Guest45 said: If I may add my own question under this thread as it's similar, my organizations bylaws do not allow voting by email. I am newer to the board and pointed this out when a vote was initiated via email and was told that since it was done in the past, even if mistakingly, it is now procedure and hence is now a rule and is allowed as Policies and procedures supersedes Roberts. Thoughts? That's rubbish. Special Rules of Order supersede RONR, as do the rules in your bylaws. But policies and procedures that violate your bylaws (which by inclusion means RONR as well), in fact any motions that conflict with the bylaws are null and void. And new rules cannot be created simply by breaking existing rules. Custom carries weight as long as it does not violate existing rules. But custom falls to the ground in the face of a written rule. Quote Link to comment Share on other sites More sharing options...
Attajb Posted February 16, 2017 at 04:38 AM Report Share Posted February 16, 2017 at 04:38 AM Quote Link to comment Share on other sites More sharing options...
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