Guest bcsecretary Posted October 11, 2017 at 12:41 AM Report Share Posted October 11, 2017 at 12:41 AM Our club elections are coming up next month, per the by-laws, the nominating committee must meet before October 1st and choose members that are willing to hold the offices available. The slate is then presented to the secretary, who sends it out to the membership no less than 10 days prior to the October meeting. At the meeting, members are able to nominate candidates from the floor, then elections take place in November. According to one committee member, the slate submitted to the secretary is not the slate that the committee agreed upon. Specifically, the chairman, whom the committee nominated for President, took her name off the slate and replaced it with "accepting nominations from the floor". The committee person who is making the accusations, was on the original slate as a board member and was completely omitted from the slate submitted to the secretary. The slate had already been sent to the membership prior to these accusations. Which slate should be presented to the membership? Since the chairman took her name off the slate submitted, does that constitute a withdrawal from nominations? Quote Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted October 11, 2017 at 01:04 AM Report Share Posted October 11, 2017 at 01:04 AM The committee's report is the list of names that the committee decided on by majority vote. Quote Link to comment Share on other sites More sharing options...
Guest Who's Coming to Dinner Posted October 11, 2017 at 01:48 AM Report Share Posted October 11, 2017 at 01:48 AM The secretary should send out the recommendations that are signed by the committee chairman. The dispute cannot be taken up until the meeting, at which time the aggrieved member may move for investigation, discipline, or some other remedy, although it seems unnecessary in regard to the election because (s)he can simply nominate her/himself from the floor. One cannot "withdraw" from being nominated, though one can make clear during floor nominations that one will not accept office if elected. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 11, 2017 at 05:28 PM Report Share Posted October 11, 2017 at 05:28 PM 15 hours ago, Guest Who's Coming to Dinner said: The secretary should send out the recommendations that are signed by the committee chairman. I disagree. I see no reason why the Secretary must take the chairman’s word at face value. Why not ask other members of the committee about their recollection of what the committee agreed to? Quote Link to comment Share on other sites More sharing options...
Guest Who's Coming to Dinner Posted October 11, 2017 at 11:22 PM Report Share Posted October 11, 2017 at 11:22 PM And where does that lead? To the secretary conducting his or her own vote among the rest of the committee members? I think that's beyond the secretary's pay grade. A signed report will more surely hang the chairman if foul deeds have been done. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 12, 2017 at 06:11 PM Report Share Posted October 12, 2017 at 06:11 PM 18 hours ago, Guest Who's Coming to Dinner said: And where does that lead? To the secretary conducting his or her own vote among the rest of the committee members? I think that's beyond the secretary's pay grade. Sure, why not? The Secretary has been presented with two conflicting reports from members of the committee, each claiming that their version is the report of the committee. This situation must somehow be rectified, and asking the other committee members about it seems like as good a solution as any. 18 hours ago, Guest Who's Coming to Dinner said: A signed report will more surely hang the chairman if foul deeds have been done. Certainly, but I think the OP’s concern is not simply with who to blame, but to ensure that the assembly is presented with an accurate report from the nominating committee. Personally, I think it would be better for all involved to resolve this situation in advance rather than hashing it out at a meeting of the membership. Quote Link to comment Share on other sites More sharing options...
Rev Ed Posted October 12, 2017 at 06:41 PM Report Share Posted October 12, 2017 at 06:41 PM 27 minutes ago, Josh Martin said: Sure, why not? The Secretary has been presented with two conflicting reports from members of the committee, each claiming that their version is the report of the committee. This situation must somehow be rectified, and asking the other committee members about it seems like as good a solution as any. I concur. Check with the other Committee members if there is doubt as to which is the majority report and then place that report before the members at the October meeting. The member who filled the minority report can always follow RONR in order to have their report used instead. Quote Link to comment Share on other sites More sharing options...
Dan Honemann Posted October 12, 2017 at 06:49 PM Report Share Posted October 12, 2017 at 06:49 PM I gather that, even in this instance, the nominating committee will submit its report directly to the membership at the membership's meeting. The question asked is "Which slate should be presented to the membership?" I agree with H.H.H. that the committee's report at the meeting must be the report agreed upon by the committee. If the committee's reporting member submits anything else, and its accuracy is challenged, I suppose the assembly will have to resolve the problem as best it can at that time. But this hasn't happened yet, and maybe it won't. Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 12, 2017 at 10:02 PM Report Share Posted October 12, 2017 at 10:02 PM 3 hours ago, Rev Ed said: The member who filled the minority report can always follow RONR in order to have their report used instead. I don’t think this is an option in the case of a nominating committee report. Instead, nominations may be made from the floor. Quote Link to comment Share on other sites More sharing options...
SaintCad Posted October 13, 2017 at 01:40 AM Report Share Posted October 13, 2017 at 01:40 AM To expand upon this question, what if a committee member is sitting in the audience and the report is not the one the committee agreed to. What does that member do? Quote Link to comment Share on other sites More sharing options...
Josh Martin Posted October 13, 2017 at 05:40 PM Report Share Posted October 13, 2017 at 05:40 PM (edited) 16 hours ago, SaintCad said: To expand upon this question, what if a committee member is sitting in the audience and the report is not the one the committee agreed to. What does that member do? If the member determines that the situation is serious enough that it requires immediate attention, it would seem to me that he could raise a Point of Order that the report is not the proper report of the committee. The member might also decide that it would be appropriate to initiate disciplinary action against the committee chairman (or reporting member). EDIT: See here and here for more detailed discussions of this subject and some other ideas for how to handle the situation. Edited October 13, 2017 at 05:58 PM by Josh Martin Quote Link to comment Share on other sites More sharing options...
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