Is a calendar entry proper notice?

[Father Cadan]

An organization publishes a calendar of events and sends this to their membership monthly. They voted to move a meeting which requires the membership to be notified. Is changing the date of the meeting on their published calendar proper notice?

[Richard Brown]

On 11/23/2021 at 8:04 PM, Father Cadan said:

An organization publishes a calendar of events and sends this to their membership monthly. They voted to move a meeting which requires the membership to be notified. Is changing the date of the meeting on their published calendar proper notice?

What do your bylaws say about notice of meetings?

[Guest Three]

On 11/23/2021 at 6:39 PM, Richard Brown said:

What do your bylaws say about notice of meetings?

The bylaws say "A regular meeting may be rescheduled upon five days’

notice to all Members..." It didn't say what notice is.

 

Another section regarding special meetings says that notice may be by placing notice on the bulletin board. 

 

There isn't anything about wording or mailing. The members are used to being informed of the activities by the calendar. 

 

The calendar was placed on the bulletin board.

[Bruce Lages]

You say that the calendar of events is sent to the membership on a monthly basis. Is this done via email or some other electronic means? And if so, has the calendar for the month in which this rescheduled meeting will be held already been sent to the membership?

[Father Cadan]

On 11/23/2021 at 7:51 PM, Bruce Lages said:

You say that the calendar of events is sent to the membership on a monthly basis. Is this done via email or some other electronic means? And if so, has the calendar for the month in which this rescheduled meeting will be held already been sent to the membership?

Email, and posting on the bulletin board, and mailed to members who have not opted out of physical mailing. The mailing would have been received in time to count as 5+ days notice. 

[Dan Honemann]

On 11/23/2021 at 9:04 PM, Father Cadan said:

An organization publishes a calendar of events and sends this to their membership monthly. They voted to move a meeting which requires the membership to be notified. Is changing the date of the meeting on their published calendar proper notice?

As far as the rules in RONR are concerned, if this organization has not adopted rules for the giving of such notices, the requirement of notice is satisfied if written notice is sent "by postal mail to the member’s last known address" or "by a form of electronic communication, such as e-mail or fax, by which the member has agreed to receive notice."   RONR (12th ed.) 9:5

Since you say that this "calendar of events" was sent to all members by e-mail and by being "mailed to members who have not opted out of physical mailing", and also that the mailing would have been received in time to satisfy the five-day notice requirement, it would appear that the notice requirement has been satisfied. 

 

 

[Rob Elsman]

It's good to hear again from our friend, Father Cadan.  😊

[Father Cadan]

On 11/24/2021 at 3:29 AM, Dan Honemann said:

As far as the rules in RONR are concerned, if this organization has not adopted rules for the giving of such notices, the requirement of notice is satisfied if written notice is sent "by postal mail to the member’s last known address" or "by a form of electronic communication, such as e-mail or fax, by which the member has agreed to receive notice."   RONR (12th ed.) 9:5

Since you say that this "calendar of events" was sent to all members by e-mail and by being "mailed to members who have not opted out of physical mailing", and also that the mailing would have been received in time to satisfy the five-day notice requirement, it would appear that the notice requirement has been satisfied. 

 

 

 

On 11/24/2021 at 6:40 AM, Rob Elsman said:

It's good to hear again from our friend, Father Cadan.  😊

Thank you both. I've been too busy. Hopefully I will not be so busy anymore and therefore can do more things...