Guest Gary Talboy Posted January 9, 2011 at 02:26 AM Report Share Posted January 9, 2011 at 02:26 AM I am on a board that will be voting on a critical issue. Three of the four board members have decided to discount evidence that shows their agreed vote will endanger the welfare of the organization. I would like to submit a memorandum to the minutes to document the information as well as my vote and reasons thereof, so there can be no question in the future that the information was available to all before the vote. As a board member in good standing, can I require that my memorandum be included in the minutes?ThanksG>T> Link to comment Share on other sites More sharing options...
Guest gary talboy Posted January 9, 2011 at 02:29 AM Report Share Posted January 9, 2011 at 02:29 AM just to test to see if I can receive the replies to my question I am sending this reply Link to comment Share on other sites More sharing options...
Josh Martin Posted January 9, 2011 at 02:36 AM Report Share Posted January 9, 2011 at 02:36 AM As a board member in good standing, can I require that my memorandum be included in the minutes?No. You may request that the information be included in the minutes. There is some debate here over whether such a request requires a majority vote or a 2/3 vote to be granted, but since you seem to be in the minority I doubt it makes any difference. Link to comment Share on other sites More sharing options...
Rob Elsman Posted January 9, 2011 at 06:31 PM Report Share Posted January 9, 2011 at 06:31 PM No. You may request that the information be included in the minutes. There is some debate here over whether such a request requires a majority vote or a 2/3 vote to be granted, but since you seem to be in the minority I doubt it makes any difference.I hold that no business arises out of the memorandum, so it would be improper to include it in the minutes. Such a request to do so serves no legitimate parliamentary purpose; it is dilatory and out of order. It is to be recalled that the minutes are the journal of the board's proceedings, not the personal journal of an individual member. Link to comment Share on other sites More sharing options...
David A Foulkes Posted January 9, 2011 at 06:40 PM Report Share Posted January 9, 2011 at 06:40 PM just to test to see if I can receive the replies to my question I am sending this replyAnd just to clarify for future reference, the "Reply" and "Add Reply" buttons don't actually send you an email or message after a person here has posted an answer (that's really what the "reply" is) unless you are a registered member on the forum (not a Guest, that is). So, while you're still Guest-ing, you'll need to revisit the forum and check for replies. Link to comment Share on other sites More sharing options...
David A Foulkes Posted January 9, 2011 at 06:45 PM Report Share Posted January 9, 2011 at 06:45 PM So, while you're still Guest-ing, you'll need to revisit the forum and check for replies.Which we hope you will soon. Link to comment Share on other sites More sharing options...
Gary Novosielski Posted January 9, 2011 at 11:36 PM Report Share Posted January 9, 2011 at 11:36 PM I hold that no business arises out of the memorandum, so it would be improper to include it in the minutes. Such a request to do so serves no legitimate parliamentary purpose; it is dilatory and out of order. It is to be recalled that the minutes are the journal of the board's proceedings, not the personal journal of an individual member.I tend to agree, but I would also grant that such a rule is a suspendable rule of order, so that the assembly could order the memorandum included by a 2/3 vote. No, it's not the right thing to do, but if they are so determined, it's hard to rule a practice dilatory when 2/3 are prepared to tolerate it. Link to comment Share on other sites More sharing options...
J. J. Posted January 10, 2011 at 12:08 AM Report Share Posted January 10, 2011 at 12:08 AM I tend to agree, but I would also grant that such a rule is a suspendable rule of order, so that the assembly could order the memorandum included by a 2/3 vote. No, it's not the right thing to do, but if they are so determined, it's hard to rule a practice dilatory when 2/3 are prepared to tolerate it.Without addressing if this is rule of order, the majority can order things such as committee reports into the minutes, by majority vote (p. 454). They could here as well.It seems doubtful that the majority will consent in this case. Link to comment Share on other sites More sharing options...
Rob Elsman Posted January 10, 2011 at 01:29 AM Report Share Posted January 10, 2011 at 01:29 AM I tend to agree, but I would also grant that such a rule is a suspendable rule of order, so that the assembly could order the memorandum included by a 2/3 vote. No, it's not the right thing to do, but if they are so determined, it's hard to rule a practice dilatory when 2/3 are prepared to tolerate it.I agree that the rules of order pertaining to the content of the minutes are suspendable by a two-thirds vote. Link to comment Share on other sites More sharing options...
George Mervosh Posted January 10, 2011 at 01:51 AM Report Share Posted January 10, 2011 at 01:51 AM I hold that no business arises out of the memorandum, so it would be improper to include it in the minutes. Such a request to do so serves no legitimate parliamentary purpose; it is dilatory and out of order. It is to be recalled that the minutes are the journal of the board's proceedings, not the personal journal of an individual member.Rob, why does your stubborness cause you to not read this part of RONR with a good heart in interpreting it with the intent the authors had in mind? Link to comment Share on other sites More sharing options...
Rob Elsman Posted January 10, 2011 at 02:20 AM Report Share Posted January 10, 2011 at 02:20 AM Rob, why does your stubborness cause you to not read this part of RONR with a good heart in interpreting it with the intent the authors had in mind?After the assembly has certainly registered its judgment on a question, individual members on the losing side do not have the right to persist in keeping the question before the assembly, except as the rules provide, RONR (10th ed.), p. 296, ll. 20-22; p. 305, ll. 15-25. On the contrary, the president has the duty of his office to protect the overriding rights of the assembly as a whole and move expeditiously to the next item of business, RONR (10th ed.), p. 434, ll. 16-17, 21-22. The individual member can enter his disgruntlement with the assembly's decision in his personal journal, but his disgruntlement has nothing to do with the official proceedings of the assembly recorded in the minutes of the meeting. Link to comment Share on other sites More sharing options...
hmtcastle Posted January 10, 2011 at 11:36 AM Report Share Posted January 10, 2011 at 11:36 AM I agree that the rules of order pertaining to the content of the minutes are suspendable by a two-thirds vote.I'm not sure that every suggestion in RONR should be read as a rule. Link to comment Share on other sites More sharing options...
Rob Elsman Posted January 11, 2011 at 12:44 AM Report Share Posted January 11, 2011 at 12:44 AM I'm not sure that every suggestion in RONR should be read as a rule.That's just silly. You surely don't think I claim that RONR (10th ed.), p. 549, ll. 29-32 is a rule of order, do you? Link to comment Share on other sites More sharing options...
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