Guest Kimberly Posted October 10, 2014 at 03:15 PM Report Share Posted October 10, 2014 at 03:15 PM If a person/member was not in attendance at a meeting, can they make corrections to the minutes, or should corrections only be made by members in attendance of the actual meeting? Quote Link to comment Share on other sites More sharing options...
George Mervosh Posted October 10, 2014 at 03:30 PM Report Share Posted October 10, 2014 at 03:30 PM If a person/member was not in attendance at a meeting, can they make corrections to the minutes, or should corrections only be made by members in attendance of the actual meeting? This is the rule - " It should be noted that a member's absence from the meeting for which minutes are being approved does not prevent the member from participating in their correction or approval." RONR (11th ed.), p. 355 Quote Link to comment Share on other sites More sharing options...
Gary Novosielski Posted October 10, 2014 at 04:37 PM Report Share Posted October 10, 2014 at 04:37 PM If a person/member was not in attendance at a meeting, can they make corrections to the minutes, or should corrections only be made by members in attendance of the actual meeting? Corrections can be made by any member, whether or not they were present during the meeting whose minutes are being approved, and whether or not they were even members back then. Quote Link to comment Share on other sites More sharing options...
Kim Goldsworthy Posted October 10, 2014 at 05:06 PM Report Share Posted October 10, 2014 at 05:06 PM Kimberly,A mini lesson. Minutes are always subject to correction (i.e., subject to being amended). Example: Minutes dated way back to 1950, or even 1850, can be amended, if an error (a misspelling, for instance) is found. Quiz:For minutes of 1950 or 1850, must the old members amend the minutes? (They might be all dead.)The answer is "No."Members of 2014 may amend minutes original drafted and approved 50 years ago or 100 years ago. Quote Link to comment Share on other sites More sharing options...
Edgar Guest Posted October 10, 2014 at 05:29 PM Report Share Posted October 10, 2014 at 05:29 PM Minutes are always subject to correction (i.e., subject to being amended). Though I think it's helpful to preserve the distinction (even if it's only semantic) between correcting minutes prior to their approval and amending them after they've been approved. Quote Link to comment Share on other sites More sharing options...
Guest Guest-Jamie Posted April 28, 2017 at 06:11 PM Report Share Posted April 28, 2017 at 06:11 PM A situation has arisen that prompted me to search the forum's and came across this thread. My question is this: After the minutes of a board meeting have been approved by the board, and distributed to the membership, what is the proper protocol for correcting a members name due to a misspelling? The error did not occur in any motion that took place, it simply occurred in an officers report. Does this warrant an amendment of the minutes post approval and publication? Thank you, Quote Link to comment Share on other sites More sharing options...
Bruce Lages Posted April 28, 2017 at 09:12 PM Report Share Posted April 28, 2017 at 09:12 PM I think this is a perfect example where a correction can be made by unanimous consent, and probably should be made by amendment at a meeting if the name was mis-spelled in an officer's written report. But note that written reports are not typically included in the minutes, only kept on file by the secretary, or as an attachment to the minutes. Quote Link to comment Share on other sites More sharing options...
g40 Posted April 28, 2017 at 10:03 PM Report Share Posted April 28, 2017 at 10:03 PM Those not in attendance can have very relevant input to corrections or amendments to minutes. If the non-attendee is listed as attending, that should be corrected/amended. Other issues might be incorrect names/titles or other such details. Quote Link to comment Share on other sites More sharing options...
George Mervosh Posted April 30, 2017 at 06:07 PM Report Share Posted April 30, 2017 at 06:07 PM Seeing Mr. Mountcastle's postings reminds me that we miss him being here, for sure. Quote Link to comment Share on other sites More sharing options...
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