Guest Linda Posted March 18, 2015 at 02:43 PM Report Share Posted March 18, 2015 at 02:43 PM We have a contested officer election and our bylaws specify for ballot vote with both proxy and absentee ballots counted. The bylaws do not provide for voting by mail. Can absentee ballots be mailed out (to all members? Only those who request?) in advance of the meeting or do they have to be delivered and returned by other means? Link to comment Share on other sites More sharing options...
jstackpo Posted March 18, 2015 at 02:53 PM Report Share Posted March 18, 2015 at 02:53 PM See RONR pp. 424ff. for a good description of how to do a (reasonably) secure mail vote. If your bylaws authorize absentee votes without saying how those absentees actually vote (what mechanism for delivery and return, &c) we can't help you here. Amend your bylaws... I surely hope you are NOT combining election ballots cast at a meeting with those (mysterious) absentee votes. NOT a good idea. See p. 423. Link to comment Share on other sites More sharing options...
Transpower Posted March 18, 2015 at 04:01 PM Report Share Posted March 18, 2015 at 04:01 PM If a vote by mail is not authorized in your bylaws, then it cannot be done. Absentee ballots will have to be picked up and deposited at your organization's location. Members with a proxy will vote at the meeting. Because your bylaws allow absentee and proxy voting, you may combine these votes with those at the meeting. Of course, RONR frowns on this practice, but your bylaws trump RONR. Link to comment Share on other sites More sharing options...
Josh Martin Posted March 18, 2015 at 06:51 PM Report Share Posted March 18, 2015 at 06:51 PM If a vote by mail is not authorized in your bylaws, then it cannot be done. Absentee ballots will have to be picked up and deposited at your organization's location. Members with a proxy will vote at the meeting. Because your bylaws allow absentee and proxy voting, you may combine these votes with those at the meeting. Of course, RONR frowns on this practice, but your bylaws trump RONR.Wouldn't it be in order for the society to mail out the ballots, so long as they are still deposited at the organization's location? It seems to me that so long as the ballot is returned in person, it is not really a "mail vote." Link to comment Share on other sites More sharing options...
Hieu H. Huynh Posted March 18, 2015 at 10:17 PM Report Share Posted March 18, 2015 at 10:17 PM As an aside to this discussion, I want to commend Mr. Martin for 10,000 posts! Very impressive. Even more impressive is the overall quality of the posts. I thought this was worth recognizing in this forum. Link to comment Share on other sites More sharing options...
Edgar Guest Posted March 18, 2015 at 10:42 PM Report Share Posted March 18, 2015 at 10:42 PM I thought this was worth recognizing in this forum. Well, maybe in the "Questions or Comments about the Message Board" forum. Link to comment Share on other sites More sharing options...
Richard Brown Posted March 18, 2015 at 10:45 PM Report Share Posted March 18, 2015 at 10:45 PM As an aside to this discussion, I want to commend Mr. Martin for 10,000 posts! Very impressive. Even more impressive is the overall quality of the posts. I thought this was worth recognizing in this forum.I agree!! Congratulations, Josh... on both the quantity and quality of your posts! Link to comment Share on other sites More sharing options...
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