Rev Ed

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  • Birthday August 19

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  1. Another example would be if the Board (for example) normally takes a recess roughly halfway through the meeting. A motion could be made to "Not take a recess during the meeting."
  2. Then what do you call corrections? You do not vote on the Minutes themselves, but on the corrections offered. As such, if necessary, another member could offer a completely different set of Minutes by way of moving to correct the Minutes with a new set of Minutes. Something along the lines of "I move that the Minutes be corrected through the draft version offered by Joe Smith." Someone else will likely provide a more accurate motion.
  3. I have a quick question. I know that a By-law which creates a rule of order can be suspended, just like any other rule of order, however would the organization, when creating such a By-law (or series of By-laws) could not add a statement that "Any Rules of Order found in theses By-laws cannot be suspended." I do not see a reason why this would not be allowed, especially as the By-laws would supersede anything found in RONR (in this case the rule about suspending rules of order.) I am thinking that any such statement would be acceptable, but I thought that I would ask for feedback. Thanks for any feedback.
  4. I have to disagree - the group's own rules specifically state that the motion must be postponed until the next regular meeting. If the next regular meeting following the May meeting is in September, then that is the 'next regular meeting', and the group's own rules supersede RONR.
  5. Of course, unless the assembly has the power to compel its members to attend, there is little that the Chairman, or any member/person present, can do to force quorum to be met. Phone calls, recesses, etc. are all nice - but how long do you wait. The end result in most cases is that the meeting will be adjourned. I see nothing wrong with the Chairman calling the meeting to order, declaring that there is no quorum and adjourning the meeting unless someone insists on waiting. Of course, those in attendance are free to wait around talking amongst themselves. But why not simply make it official that the meeting is over.
  6. Well then the Executive Committee members could always take office immediately upon election. This will likely require a By-law amendment for the organization, or some other change in how the organization is operated, but that would also fix the solution. Otherwise, the current members of the Executive Committee would make the appointments.
  7. Does the By-law specifically state the Vice President does not become President? OR does it just talk about a vacancy? If the RONR is your parliamentary authority, then unless the By-laws specifically state that the Vice President does not become President is the Presidency becomes vacant, then the Vice President will become President once the resignation is accepted. Yes, of course you can. Well, as there is currently no vacancy then there should be no nominations. It would be better to first accept the resignation and then open the nominations up again - even if only to nominate the one person.
  8. Or why not appoint Committee members at the first meeting of the Executive Committee following the installation of new members of the Executive Committee. So, if new members of the Executive Committee take office until two months after the election is held, then why not appoint members of the other Committees at that meeting, two months after the election?
  9. Unless the By-laws state otherwise, the Vice President, or First Vice President if there are two or more Vice Presidents, would automatically become President if the President resigns, dies in office, is removed from office, etc. The President is still the President until the resignation is accepted, or until after the group empowered to accept the resignation has had an opportunity to accept the resignation.
  10. Josh, thanks for posting your response. I was thinking this way, but I was not 100% sure because of the interval.
  11. To be more detailed: at any point during debate - even immediately upon the motion being placed before the assembly and debate starting, any member may make a motion to "Move the Previous Question" - or to end debate and vote immediately. There are also other options, which include: 1) A motion to postpone indefinitely. This kills the issue for that meeting. 2) An Objection to the Consideration of the Motion could be made. This normally would be done if the motion keeps getting brrought up at every meeting. 3) The motion could be referred to a Committee.
  12. Josh, as I have been reminded more than once, we cannot assume that anyone took Minutes during the Executive Session. I agree that Board was within its rights to exclude the Secretary, however the Minutes still need to be maintained and there is nothing that I read to indicate this.
  13. If this is a special meeting, not a regular meeting, here is what you could/should do: 1) Once you are certain that quorum is present, you call the meeting to order. 2) You could make a statement of the purpose of the meeting, just to be safe (some member may think they can discussion anything at a special meeting.) 3) Ask for someone to move a motion to do what is required. For example, "Could I please have a mover to move the motion 'That the By-laws be amended to read as follows ...'" 4) Ask for a seconder. 5) Once the motion is moved and seconded, you then open the floor to debate and possible amendments and/or other related motions. 6) Once debate is over, you move to voting. Debate can end through a motion to end debate or if no one else wants to speak, you (the Chairman) can assume the motion and end debate - normally by asking if no one else wants to speak and if no one asks for the floor, then formally ending debate. 7) Voting can be held any way mentioned in RONR, but for something like a By-law amendment, it helps to do so via a ballot vote.
  14. Yes, but the Board is free to allow anyone they want to stay. I would argue that the Board cannot be doing its job recording what was done at a meeting if no one was taking Minutes. As this is normally the job of the Secretary, it would be normal for the Secretary to remain in the meeting, even if not a member. The person would be bound to keep confidential information secret, and if an employee could have this written right into their employment contract to ensure this.
  15. Unless the By-laws state otherwise, the officer can sit in on the decision making.