Gary Novosielski

True. I plead guilty to oversimplifying.

Perhaps the actual president is not forthcoming with this information.

No, you're not. Since a motion may be made by someone (or multiple someones) at the back of the room by simply calling "Second!" without seeking recognition, it is likely that there will be times when it is unknown who seconded the motion. However, if the motion was not seconded, the minutes should reflect that it died for lack of a second.

Please start a new topic after finding out how.

No, quite the contrary. The Assembly affirmatively decided not to consider the matter at all, in the normal course of the agenda. So dealing with it under New Business would be the first time in that session it had actually been considered.

Your voting procedure is riddled with errors, if the rules in RONR apply. You should carefully compare the rules in RONR with those in your bylaws, so that next time will run more smoothly. But none of that is relevant at this point. The election is complete, and the President Elect and Vice President Elect have been, as the names imply, elected. The swearing in is a ceremonial event that has no effect on the parliamentary situation.

Thanx.

If a resignation has not yet been accepted, it can be withdrawn by the person who offered it. If it has been accepted, the action is complete at that point and cannot be rescinded. At that point the only way the former member can be get back on the board would be the same way anyone gets on the board, by election, or appointment or however your rules provide.

But normally a board doesn't have the power to delegate its power, or am I misremembering?

Oh, they does, does they?

Anybody have a guess on what RROI stands for? Robert's Return On Investment?

No, a 2/3 vote does not mean 2/3 of the number of members. It means 2/3 of those present and voting. But if everyone shows up and nobody abstains, the requirement would be 7.333... people. No need to round off. If you have greater than or equal to 7.333... people voting in the affirmative, the motion passes. If not, it fails. So if 7 people vote yes, it fails, and if 8 vote yes it passes. That doesn't mean the requirement changes. It just means that fractional people are few and far between. The shortcut way of figuring a 2/3 vote is this: If the number of Yes votes are twice as much as the number of No votes (or better), the motion passes.

As a school board, they may require a motion and recorded vote.

Not proper. Not valid, Not binding. The only rules that are suspendible are those in the nature of rules of order--those that pertain the conduct of business in a meeting. Rules relating to previous notice may never be suspended unless they include a provision for their own suspension. And such rules rarely do. So your only option is to amend the bylaws, but that often adds additional requirements in terms of previous notice. So you're in a pickle, but whatever the chair did at the last General Meeting is null and void. Since there is a contract involved, you're going to have to fix it, or it will surely come back to bite you. Breaches of the rules such as this don't simply go away.

There's a lot of truth in what actually happens.

I think the distinction being drawn was between "advanced" and "advance" notice

...which can be reconsidered by one voting on the triumphant side.

All is well now. I was getting a Windows Server default screen.

If no candidate can be found before the election, how will a candidate be found afterward? Get the person you were going to appoint, and convince them to stand for election.

Yikes, the site seems to be down.

Even non-hearsay comments do not belong in the minutes. The minutes are a record of what was done, not what was said. They include the motions made, and whether they were passed, rejected, referred, postponed, or what-have-you. They do not include debate or other comments, whether hearsay or not.

If the default rule in RONR applies, a quorum is a majority of the members of the body. Members means living breathing persons with the right to vote. Vacant seats are not members.

No rule in RONR would prohibit it.

To clarify, the outcome of a vote is never undecided. if a tie vote occured, the chair could cast his vote, not to decide the outcome, but to change the outcome. A tie vote, since it is less than a majority, decides the outcome in the negative. If the chair decides to vote Aye, that would change the vote to achieve a majority, and the outcome would be in the affirmative. In this case there would be no point in the chair casting a No vote, since the motion would fail even without it. Under the rules in RONR the chair may vote any time that his single vote would matter. So if the chair was opposed to a motion, but the motion passed (on a counted vote) by one vote, the chair could cast a No vote, creating a tie, and defeating the motion.

There is no point in having the letter read at the meeting. If notice was sent, the letter is not needed, and if notice was not sent, the letter won't help. But even if notice was not sent, you can still make the motion to: Amend the Previously Adopted minutes of <date> by striking <whatever you want gone>. If notice was not sent, the motion is still in order, it just requires a higher (2/3) threshold for adoption (or a majority of the entire membership). If the motion passes with a 2/3 vote, You're done. If it does not, then you immediately give verbal notice that you intend to renew the motion at the next meeting (the secretary should record this). Since there is now previous notice, it will only require a normal majority at the next meeting. Edited to add: Sorry for the redundant nature of this reply. It was in the edit buffer while I was called away, and in the finite wisdom of the developers, it can't be deleted. :-)